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The ISTC Secretariat implements the decisions of the Governing Board and conducts the daily operations of the ISTC. The main responsibilities of the Secretariat are to process project proposals, negotiate project agreements, monitor the progress of projects and assist in follow-up activities at the completion of a project. Senior Project Managers work with institutes which submit proposals to ensure they contain all information required for review by the Parties. If the Governing Board funds a project, the ISTC Senior Project Manager, Chief Program Coordinator and personnel from the institute receiving funding work together to write a project agreement that meets the requirements set by the funding Parties. Throughout the duration of a project, Senior Project Managers monitor progress through on-site visits and technical and financial reviews. Throughout the process, foreign collaborators are encouraged to actively participate and are kept up to date by the ISTC and recipient Senior Project Managers.

The Secretariat also acts as the central clearinghouse of information for the ISTC Branch and Information/Coordination Offices which are located in several of the member CIS states.

Science and Technology Department I

Prof. Waclaw Gudowski (EU) - Deputy Executive Director

Through the efforts of the Science Department, the ISTC sponsors research in scientific areas of interest to ISTC Parties and in line with stated national scientific priorities. This process of directly matching national priorities with demonstrated scientific talent offers an enhanced opportunity for the engagement to become sustainable, resulting in the successful redirection of the WMD scientist.

Projects Division
The Projects Division hosts the core activity of the Science & Technology Department I - to manage science and technology projects and programs. There are currently 369 active projects in the Science Projects Division, representing over $115 million in funding.

Programs and Targeted Initiatives Division
Communications Support Program (CSP)
The Communications Support Program (CSP) provides communications infrastructure to deserving recipient organizations throughout the ISTC service territory. By December 31, 2004, a total of 32 CSP projects have been funded. Of this number 17 have been completed, 2 are under completion, and 13 are in progress.

S&T Events Division
The S&T Events Division plans and hosts events providing a platform for Russian and CIS scientists to highlight their abilities and cooperate with scientific colleagues around the world. Through its Seminar and Workshop Programs, the Division arranges ISTC-sponsored events and cooperates with other organizations to participate in international conferences to provide WMD experts the opportunity to exchange scientific views and information with colleagues from around the world and to establish sustainable cooperation.

Science & Technology Department II

Mr. Daiji Takeuchi (Japan) - Deputy Executive Director

The Science & Technology Department II of the ISTC hosts project and programmatic efforts, and engages in valorization efforts to provide Russian and CIS scientists assistance with the commercialization process.

Projects Division
The Projects Division hosts the core activity of the Science & Technology Department I - to manage science and technology projects and programs. There are currently 365 active projects in the Technology Projects Division, representing almost $110 million in funding.

Programs and Targeted Initiatives Division
Programs and Targeted Initiatives Division manages a number of supporting programs that provide Russian and CIS scientists the ability to participate in solution of international scientific issues and problems.

Patent Support Program provides financial support to recipient institutions to cover costs for the initial stage of national patenting in the territories of the Parties. In 2004, the ISTC received 7 patenting applications of which 4 were funded.

Chief Science Coordinator (CSC) deals with technology promotion. The CSC responsibilities include management and oversight of the activities related with target programs and support programs.

Technology Database Program
This group is responsible for the presentation of technologies resulting from ISTC projects as well as promising technologies offered by CIS scientists. The group manages the Science & Technologies in CIS Internet portal (http://tech-db.istc.ru) created within the framework of the ISTC Technology Database Program.

Partnering & Sustainability Department

Ms. Laura Williams (USA) - Deputy Executive Director

Having made significant progress toward its nonproliferation objectives, the ISTC strives to achieve successful redirection of former weapon scientists into peaceful, self-supporting activities, assisting in their transition into market-based economies, and completing their integration into the global scientific community.

To achieve these goals, the Partnering and Sustainability Department aims to establish strategic partnerships between CIS institutes and their counterparts in government agencies and private industry worldwide. The department activities support two main objectives. The first is to provide dedicated and professional management and support for Partner projects (Partner Projects Division). The second objective is to develop programs and activities to create and maintain relationships with Partners and find new approaches to contribute to the long-term employment of weapons experts (Sustainability Division).

Partner Projects Division
The Partner Projects Division provides project management services for partner projects. Partner Project Managers (PPMs) ensure the smooth initiation and implementation of the Partner's projects, address Partners' concerns and wishes, and serve as the main contact point between ISTC, the Partner and CIS institution.

Sustainability Programs Division
The Sustainability Programs Division focuses on strengthening efforts to move weapons experts away from dependence on ISTC funding by obtaining successful, self-supporting careers. The division is organized in the following Groups, which have independent activities but share a common focus on sustainability:

Partnering Promotion Group
This Group recruits new Partners, organizes promotion events and training activities, and matches customer needs with CIS expertise. Promotion activities strive to bring Partners and CIS institutes together for strategic partnerships to develop and implement projects as well as to bring technologies with commercial potential to market.

Commercialization and Targeted Initiatives Group
The Commercialization and Targeted Initiatives Group activities include evaluating the technical and market viability of technologies, developing business plans and financial planning, protecting intellectual property, and locating venture funds, incubators and other business accelerators. Furthermore, the Group is responsible for the Targeted Initiatives, a new program whose tasks, activities, and projects focus on the commercialization of a single technology area (e.g. fuel cells).

Competency Building Group
Training is a key component to the redirection of weapons experts. The group offers business management training and preparation for ISTC-sponsored international conferences and meetings among others.

Global Security and Strategic Planning Department

Mr. Leo Owsiacki (Canada) – Deputy Executive Director

This department, created by decision of the ISTC Governing Board in April 2004, is chiefly tasked with managing projects and other programs related to global security, while also being responsible for analyzing efficiency of ISTC policies and developing strategy, and coordinating relationships with the press and other organizations.

Projects Division
The Projects Division will focus primarily on those regular and Partner projects that are related to the Global Security issue. This will encompass a variety of projects pertaining to issues such as plutonium disposition, security of pathogens, disposition of chemicals, bio-security, etc. This is a division that will use traditional methods to accomplish projects but will develop the topical areas using targeted initiatives.

Programs and Targeted Initiatives Division
The Programs and Targeted Initiatives Division will establish Programs and Targeted Initiatives that are reasonably linked with the issues in the scope of this department. It will also sponsor or develop workshop and seminar activities that meet the objectives of this division.

Strategic Planning Division
Essential activities of this Division are to analyze and evaluate how ISTC fulfills its policy mandate and to elaborate proposals that further the accomplishment of current goals and ensure the ability of the organization to progress into the future.

Communications and External Relations Division
The Communications and External Relations Division shall ensure increased public outreach and shall engage those select outside international organizations. The new Department is tasked with the management of the relationships with other international organizations, so as to strengthen and maintain strategic oversight of ISTC’s main relationships.

Operations Department
Mr. Sergey Vorobiev (Russian Federation) - Principal Deputy Executive Director

Information Technologies Group
This division is responsible for the standardized and uniform information technology support at the ISTC. It implements the ISTC information policy, maintains Center's centralized information resources, maintains and further develops the ISTC telecommunications, develops software for automating all existing ISTC processes, provides everyday maintenance of ISTC local area network (LAN) and related equipment, and organizes remote access to LAN for ISTC staff and ISTC Parties.

Projects Group
This group provides centralized support for the Project life cycle. This includes receipt, registration, and tracking or proposals, preparation and implementation of project agreements. The group consists of two major sub-units - Proposal Processing Sector, and Project Agreement Processing Sector. The major functions of the Proposals Processing unit include all procedures related to project proposal processing - from registering proposals and submitting them to the ISTC parties to providing feedback to the applicants and performing necessary consultation at the projects pre-funding stage. The main functions of the Project Agreement unit include: preparation of Project Agreements on proposals approved by the Board; assuring compliance of the Work Plan with the initial Proposal and comments and conditions placed by the Board and ISTC Parties; tracking milestones of the Agreements; and implementing project completion procedures.

Finance Office
The Finance Office is responsible for the financial operations of the Center, which include accounting, auditing and budgeting functions and the preparation of financial and budget information. The Office also oversees the policy of Internal Financial Control and coordinates the external auditors activities. It implements this function using procedures that are in accordance with the Financial Regulations approved by the Governing Board.

Procurement (contracting) Office
The functions of this office are clearly defined by its title and are functionally subdivided into equipment & materials supply activities and service & outsourcing tasks. The supply activities include conducting tenders, negotiation and implementation of supply agreements for equipment and materials needed, provide consultations to institute specialists and ISTC staff regarding procurement issues, maintaining information resources on goods, vendors, and suppliers. The service functions of the Office comprise providing all logistical services related to procurement, including customs processing, transportation, warehousing, etc.; conducting tenders; negotiation and implementation of service contracts; coordination with the ISTC Partners of their specific equipment/material/services requirements, etc.

Administrative Office
The Administrative office is responsible for maintaining the ISTC Secretariat infrastructure and securing everyday operations of the Center in a professional way and at internationally accepted standards. Organizationally, the office is divided into four groups:
  • Operations Planning Group (plans, tracks, reports and proposes budget adjustments for administrative expenses)
  • Infrastructure Group (maintains office facilities in due working condition)
  • Translating/Interpreting Service (provides translation of documents and interpretation at meetings and individual conversations)
  • Travel Group (performs centralized travel arrangements for the ISTC staff and ISTC projects participants).

ISTC projects by technology area